The National Book Development Board is in need of dedicated and competent applicants for the following positions:

Chief Administrative Officer (SG 24)
Item No: NBDB-DECSB-CADOF-46-2005
Basic Monthly Salary: Php 86,742.00
Place of Assignment: Administrative and Financial Services Division

The Chief Administrative Officer is the head of the Administrative and Financial Services Division managing the Financial Services Unit, the Administrative and Human Resources Unit. The individual imbibes the values and culture of the National Book Development Board. The individual must be able to consider both technical and human aspects of the agency and be able to see the organization as a whole as well as the various functions of each of the departments. He/she must recognize and be able to visualize the relationship of the agency to the community, to the industry, to other agencies and to the nation as a whole.

We are looking for an individual with a strong background working in a medium to large organization handling Administration, Finance and Human Resources. The individual must have management experience of at least 10 years with proven ability to steer the financial and administrative actions of the team. The individual will work in tandem with the Supervising Administrative Officer. The individual will lead and manage the financial action of the agency as well as manage the administrative and human resources policy of the NBDB.

Responsibilities:

Financial

● Continually maintain and update all Financial Policy and records
● Continually train the staff in basic accounting records, agile forecasting and reporting
● Manage and forecast the financial actions of the agency
● Manage financial operations, forecasting, cash flow and financial planning
● Assess financial strengths and weaknesses and quickly propose actions
● Establish and maintain internal financial procedures
● Manage day-to-day accounting functions, including regular cash verification, cash advances reconciliations, monthly cash books closing and timely submission of accounts
● Ensure a controlled and smooth cash flow managing process
● Prepare for, manage and support internal and external field financial audits

Administration
● Continually maintain and update all Administrative Policy and records
● Manage the monthly payroll and payments for staff salaries in accordance with governmental regulations, ensuring that all required statutory deductions are made and paid
● Prepare the monthly payroll and payments for staff salaries and/or allowances in accordance with local employment regulations, ensuring that all required statutory deductions are made and paid

Human Resource Management
● Continually maintain and update the Human Resource Policy, Employee Manual and Customer Service Manual
● Maintain, implement and communicate human resource policies and procedures
● Manage the entire employee lifecycle by implementing and maintaining systems related to recruitment, on boarding, orientation case management, staff communication, exit management etc.
● Continually review processes and adapt to current and future trends
● Empower employees and provide capacity-building programming
● Ensure employee records are up-to-date

Minimum Qualifications:

Competencies:
Must love books and Filipino culture/heritage
Problem solving ability
Strong organizational and time management Skills
Ability to understand and implement Solutions-Based Planning
Ability to enforce rules and regulations
Ability to adapt and revise policy
Promotes efficiency and teamwork
Strong forecasting and analytical skills
Strong management skills
Actively works towards personal and team growth and development

Education: Master’s Degree (Business Administration/Management, Finance, Accounting, Organizational Management/Behavior or any related from a recognized University)

Training: At least 40 hours of supervisory/management training/learning and development intervention

Experience: At least 10 years management experience in Administrative, Finance and Human Resources in a medium to large organization

Eligibility: Career Service Professional/Second Level Eligibility or Must Pass the Career Service Examination within one year of hiring

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Supervising Administrative Officer (SG 22)
Item No: NBDB-DECSB-SADOF-47-2005
Basic Monthly Salary: Php 68,415.00
Place of Assignment: Administrative and Financial Services Division

The Supervising Administrative Officer is the deputy of the Chief Administrative Officer of the Administrative and Financial Services Division. The individual shall directly manage the Administrative and Human Resources Section. The individual imbibes the values and culture of the National Book Development Board. He/she is in charge of the administration and the operations of the agency as well as the human resource management of the organization. The individual must have management experience of at least 8 years and has the ability to create an efficient system as well as molding the employees.

We are looking for an individual with a strong background working in a medium to large organization handling Administration and Human Resources.

The individual must be able to consider both technical and human aspects of the agency and be able to see the organization as a whole as well as the various functions of each of the departments. He/she must recognize and be able to visualize the relationship of the agency to the community, to the industry, to other agencies and to the nation as a whole.

Responsibilities:

Administration
● Continually maintain and update all Administrative Policy and records
● Efficiently support the daily operations of the agency
● Manage the monthly payroll and payments for staff salaries in accordance with governmental regulations, ensuring that all required statutory deductions are made and paid
● Plan and coordinate administrative procedures and systems, as well as devising ways to streamline processes.
● Work closely with other departments to support the business strategy, ensuring the right organization structure and formulate the right HR strategies to achieve the set targets
● Ensure that physical office space is safe and conducive for working
● Ensure procurement activities are timely and properly executed
● Ensure a system of records keeping, retrieval, preservation and disposal
● Communicate all operations and administrations updates
● In-charge of sharing communication from the National Government and other organizations and agencies with employees
● Oversee the payroll process ensuring timely submission and approval of payroll data
● Ensuring close monitoring of overall staff cost are within approved budget

Human Resource Management
● Continually maintain and update Human Resource Policy, Employee Manual, Customer Service Manual
● Continually communicate with employees, consultants, job hires etc. regarding operations, updates by the National Government and other organizations
● Ensure constant communications on performance line staff are consistent, clear and conducted in a regular manner
● Ensure that there is a Job Description and Scorecard for each position in the company
● Lead recruitment process, identify the recruitment channel taking into consideration cost efficiency
● Recruit and train personnel, allocate their responsibilities, and office space
● Assess staff performance and provide coaching and guidance under his/her supervision
● Responsible for overseeing human resources activities and policies, according to executive-level directions. HR managers are also in charge of supervising human resources staff as well as ensuring staffing, compensation, assessing and providing employee benefits, training and development, safety and welfare, maintaining healthy labor practices, and so on.
● Maintain, implement and communicate human resource policies and procedures
● Manage the entire employee lifecycle by implementing and maintaining systems related to recruitment, on boarding, orientation case management, staff communication, exit management etc.
● Continually review processes and adapt to current and future trends
● Empower employees and provide capacity-building programming
● Ensure employee records are up-to-date
● Spearhead the IPCR within group and execute within stipulated timeline
● Engage with Executive Management Team to identify training needs and provide training solutions that support the overall business strategy
● Monitor and track result of training progression to ensure objectives are met and goals are achieved
● Ensure periodical and timely evaluation of all training executed and effectiveness of training implemented
● Implement and monitor a customer satisfaction system and propose KPIs hereto
● Monitor the timeframe for service and repairs of timepieces ensuring it falls within the approved time frame
● Control spare parts purchases and repair of defects

Minimum Qualifications:

Competencies:
Must love books and Filipino culture
Problem solving ability
Must understand the importance of compliance
Must have compassion
Strong organizational and time management skills
Ability to understand and implement solutions-based planning
Ability to enforce rules and regulations
Legal knowledge and understand all details of employees’ needs
Must have a level of discretion
Ability to adapt and revise policy
Promotes efficiency and teamwork
Strong forecasting and analytical skills
Strong management skills
Actively works towards personal and team growth and development

Education: Bachelor’s Degree (Organizational Management/Behavior, Psychology, Human Resources Management, Development Management, Business Administration/Management or any related from a recognized University)

Training: At least 30 hours of supervisory/management training/learning and development intervention

Experience: At least 8 years management experience in Administrative Human Resources in a medium to large organization

Eligibility: Career Service Professional/Second Level Eligibility or Must Pass Career Service Examination within one year of hiring

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Project Development Officer III (SG 18)
Item No: NBDB-DECSB-PDO3-45-2005
Basic Monthly Salary: Php 43,681.00
Place of Assignment: Administrative and Financial Services Division (Human Resources Unit, Administrative and Human Resources Section)

The Project Development Officer III works directly under the Supervising Administrative Officer for the Human Resources Unit. He/she co-manages the unit with the Administrative Officer V. The individual imbibes the values and culture of the National Book Development Board. He/she is in charge of the communication, interviews and onboarding, as well as employee capacity building and growth. The individual must have management experience of at least 5 years and must possess the ability to create an efficient and empowering system for employees.

We are looking for an individual with a strong background working in a medium to large organization handling Human Resources.

Responsibilities:
● Continually maintain and update Human Resource Policy, Employee Manual, Customer Service Manual
● Lead recruitment process
● Manage the entire employee lifecycle by implementing and maintaining systems related to recruitment, on boarding, orientation case management, staff communication, exit management etc.
● Provide updated communication from other agencies and organizations
● Ensure that communications on performance line staff are consistent, clear and conducted in a regular manner
● Assess staff performance and provide coaching and guidance under his/her supervision
● Responsible for overseeing human resources activities and policies
● Continually review processes and adapt to current and future trends
● Empower employees and provide capacity-building programming
● Spearhead the IPCR within group and execute within stipulated timeline
● Engage with Executive Management Team to identify training needs and provide training solutions that support the overall business strategy
● Monitor and track result of training progression to ensure objectives are met and goals are achieved
● Ensure periodical and timely evaluation of all training executed and effectiveness of training implemented
● Implement and monitor an employee and stakeholder satisfaction system

The individual must be able to consider both technical and human aspects of the agency and be able to see the organization as a whole as well as the various functions of each of the departments. He/she must recognize and be able to visualize the relationship of the agency to the community, to the industry, to other agencies and to the nation as a whole.

Minimum Qualifications:

Competencies:
Must love to work with people
Positive attitude
Must communicate clearly and concisely
Must love books and Filipino culture
Problem solving ability
Strong organizational and time management skills
Ability to understand and implement Solutions-Based Planning
Ability to enforce rules and regulations
Legal knowledge on employment
Promotes efficiency and teamwork
Strong management skills
Actively works towards personal and team growth and development

Education: Bachelor’s Degree (Organizational Management/Behavior, Psychology, Human Resources Management, Development Management, Business Administration/Management or any related from a recognized University)

Training: At least 30 hours of supervisory/management training/learning and development intervention

Experience: At least 5 years Management Experience in Human Resources in a medium to large organization

Eligibility: Career Service Professional/Second Level Eligibility or Must Pass Career Service Examination within one year of hiring

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Administrative Aide VI (SG 06)
Item No: NBDB-DECSB-ADA6-27-2005
Basic Monthly Salary: Php 16,200.00
Place of Assignment: Administrative & Financial Services Division

The Administrative Aide VI will assist the Cashier of the Administrative and Financial Services Division under the Financial Services Unit. The individual must be organized and diligent with a keen eye for detail and math. He/she will provide administrative support such as, but are not limited to, safekeeping of data files, preparation of correspondence and reports, collating, recording and indexing. He/she will provide daily clerical and logistical needs, such as answering phones, copying files, responding to emails, curating schedules, and assisting the cashier.

Minimum Qualifications:

Competencies:
Must love books and Filipino culture
Must understand the importance of compliance
Strong organizational and time management skills
Team player

Education: At least two-year studies in college or graduate of technical/vocational course

Training: None

Experience: At least 2 years of experience as an Administrative Aide or Assistant

Eligibility: Career Service Sub-Professional/First Level Eligibility

Do you have what it takes?

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and send to the address below not later than September 19, 2021.

1. Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2017) which can be downloaded at www.csc.gov.ph;
2. Performance rating in the last rating period (if applicable);
3. Photocopy of certificate of eligibility/rating/license; and
4. Photocopy of Transcript of Records.

QUALIFIED APPLICANTS are advised to hand in or send through courier/email their application to:

CHARISSE AQUINO-TUGADE
Executive Director III
3rd/4th Floor Regalado Hive Bldg.
Regalado Ave., Fairview
Quezon City
recruitment@nbdb.gov.ph